Procurement Rules
These Rules are provided to support and facilitate the educational, research, and public service missions of the University through the acquisitions of goods and services by applying best methods and business practices that provide for public confidence in the University. Within the context of the University environment, these Rules ensure a procurement process of quality and integrity, broad based competition, fair and equal treatment of the business community, increased economy in the procurement process, and uniform procurement procedures.
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SECTION III excerpt from Procurement Rules
ETHICS
A. Statement of Ethical Responsibility
All parties involved in the negotiation, performance, or administration of University contracts are bound to act in good faith. Any person employed by the University who purchases goods and services, or is involved in the procurement process for the University, shall be held to the highest degree of trust and shall be bound to the Colorado State University Procurement Code of Ethics.
Implied duties of good faith and fair dealing shall be deemed to be contained in every contract
and agreement of the University and shall apply to both parties.
B. Conflict of Interest
The Colorado State University “Conflict of Interest (COI) Policy” defines the processes to be
followed in articulating and resolving conflicts of interest at the University. When the Purchasing
Agent has reason to believe that a conflict of interest may exist in the procurement of goods or
services, he or she will request the department head to comply with the procedures described in
this policy. The COI Policy is administered under the direction of the Vice President for
Research and the Senior Vice President/Provost and is subject to change from time to time.
C. Vendor Shows
Vendor shows or fairs, which include open houses, product exhibits, or product demonstrations,
must be approved in advance by the Purchasing Agent in order to protect the integrity of the
University’s procurement process, protect the viability of University-wide price agreements, and
ensure fairness to all vendors. The sponsoring University department shall notify Procurement
Services as far in advance as possible but at least thirty (30) business days prior to the vendor
show.
D. Code of Ethics
Any person employed by Colorado State University who purchases goods and/or services, or is
involved in the purchasing process for the University, shall be bound by these Rules and shall:
1. Avoid the intent and appearance of unethical or compromising practice in relationships,
actions, and communications;
2. Demonstrate loyalty to Colorado State University by diligently following all lawful
instructions while using professional judgment, reasonable care, and exercising only the
authority granted;
3. Conduct all purchasing activities in accordance with applicable laws and these Rules;