5. Disbursement Voucher

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    I. General

    University departments are delegated the use of the Disbursement Voucher (DV) for payment of invoices totaling $10,000 and less and where an approved commitment document, PO or University contract is not required.  The DV is a check request document only and should not be used in lieu of a contract or purchase order when one is required.  DV are created in the Kuali Financial System.

    II. Authorization

    Authority to use the DV is open to all colleges and departments.

    III. Policies

    A. Departments are prohibited from artificially splitting an invoice in order to circumvent the $10,000 limit.

    B. The department is responsible for submitting the invoice to Account Payable.

    C. The department is responsible for any corrective action associated with a DV.

    D. All written agreements requiring the University’s signature MUST be processed by Procurement Services, regardless of dollar amount.

    E. Purchases made with a DV are considered Small Dollar Purchases which are defined in CSU Procurement Rules as the purchase of materials, equipment, or services where the aggregate total is less than $10,000 per fiscal year. If the purchase is subject to the Davis-Bacon Act or Service Contract Act, the aggregate total may not exceed $2,000 per fiscal year.