There are three (3) options for household relocation services:  

Option #1: use one of our contracted vendors.  The University issues a Purchase Order on behalf of the moving party and no reimbursement is required by the new faculty/staff member unless any portion of the expense exceeds the travel reimbursement allowance displayed on an offer letter. Forward the binding estimate to your hiring unit once you have the information. The hiring department’s administrative support team will create a purchase requisition in our financial system. A purchase order must be issued prior to service not to exceed the moving allowance. Contracted vendors require direct payment from the incoming employee for any amount over their moving allowance prior to the date of service. A cashier’s check presented on the day of the move or 48 hours ahead of time by credit card are allowable payment options. Please contact your department for guidance if the binding estimate is over the moving allowance and you have questions.

Option #2: self‐move. Use of U-Haul, non-contracted freight companies, and other up front moving expenses paid directly by incoming employees are eligible for reimbursement up to the total moving allowance identified on an offer letter. Receipts and proof of payment must be submitted to the department for processing. Reimbursement occurs after the incoming employee’s start date.

Option #3: Combination of Option #1 and Option #2.  The University issues a Purchase Order to a contracted vendor for transporting household goods or hauling a vehicle, and remaining expenses for other relocation needs are reimbursed up to the total moving allowance listed on an offer letter.